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Call to co-design mobile exhibits for the Junior Academy of Sciences of Ukraine

Ecsite is inviting quotes for a company to co-design 10-15 exhibits to engage the young people in Ukraine in mathematics.

The exhibits will be co-designed with the Junior Academy of Sciences of Ukraine (JASU) to enhance JASU’s capacity building and knowledge in exhibits development. They will be manufactured and owned by JASU in Ukraine.

The employees of JASU will travel across Ukraine with the exhibits in a truck to involve young people in science in different locations. The exhibits should fit in a truck but will be unpacked to be used in places such as bomb shelters.

The working language will be English.

Exhibits requirements

Number of exhibits: 10-15 stand-alone units.

Target audience: Youth between the ages of 8 and 14 and accompanying adults.

Content:

  • Level of interactivity. Visitors should be able to interact with exhibits.
  • Interdisciplinarity. The exhibits demonstrate scientific phenomena using an interdisciplinary approach (where possible), with a strong focus on mathematics.
  • Topics covered by the exhibits:
    • A world of numbers and forms. Most popular patterns (such as Fibonacci numbers or Vitruvian man).
    • The study of statistics and combinatorics.
    • A practical application of mathematics in everyday life.
    • Theorems and axioms.
    • Mechanisms from a mathematical point of view.
    • Math and art.

Technical:

  • An easy assembly/disassembly process. Without the use of specialized equipment. The maximum tool set consists of a screwdriver and pliers.
  • Buildable with frugal means.
  • Minimisation of electricity consumption. There have been frequent power outages in Ukraine due to the damage caused by the war to the energy system.
  • Dimensions that are optimal. Exhibits should be able to fit through a door with a width of 80 cm.
  • The weight of the item. A structure that is both light and stable, loadable by a single person, max 2 people
  • The installation features. Exhibits cannot be attached to walls or floors. It is necessary for them to stand on their own on the floor.
  • The safety of the use of the product.
  • Overall size: all exhibits have to fit in a box trailer o the following dimensions: Length : 4,20-4,40 m; Width. 2,10-2,20 m; Height: 2,20-2,30 m.
  • Provided in the forms of digital files, adjustable and editable to allow JASU to manufacture them.

Selection process

JASU will select the provider with Ecsite.

The order will placed and contract signed when a grant for this project is secured.

The provider will be paid by Ecsite in different installments.

Selection criteria

  • Best value for money.
  • Quality and completeness of the proposition.
  • Experience of the provider in development and co-development of science and mathematics exhibits.
  • Quality of the co-development and transfer of knowledge process.
  • Readiness to provide support of JASU during the manufacture of exhibits in Ukraine in 2025

Content of the quote

  • Description of the co-development and transfer of knowledge process.
  • Indicative workplan.
  • Brief description of each exhibit: title and topic, content description, learning outcome, sizes
  • Price per unit in Euros without VAT.
  • Examples of the look and feel of some exhibits.
  • Indicative timeline.
  • Corporate CV demonstrating concrete experience in exhibit design

How to submit:

All documents should be contained in one PDF file.

Sent to Catherine Franche, Executive Director, Ecsite, cfranche@ecsite.eu

Deadline: 21 February 17:00 CET.